OTC Clear Procedures Support

Portfolio Transfer

A portfolio transfer means, that two or more trades can be transferred as a portfolio.
The transfer can be a transfer to a different Clearing Member (ID) (Trade Transfer) or to a different account within the same Clearing Member (ID) (Account Transfer). A portfolio transfer always terminates the existing trades and re-opens a new trade with the same attributes and a new trade id.

FAQ

1. Where can a portfolio transfer be performed?

  • Via Eurex OTC Clear GUI (Production / Simulation).
  • It is exactly the same process for both environments (EurexOTC Clear GUI).


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2. Who can initiate a portfolio transfer?

  • A Clearing Member or Disclosed Client with clearing system access.
  • For each transfer, a Clearing Member needs two users with respective access rights for the OTC Clear GUI to initiate and confirm the action.
    • In case the transfer is triggered by a disclosed client, the transferor side needs even four users because the Clearing Member of this client needs to approve the transfer as well!

3. How does the transfer work? 

  • A detailed description of the process can be found in chapter 8 of the OTC Clear GUI User Guide (please see question 12. for the location of the guide). 
  • Clearing Member or Disclosed Clients with system access can trigger the transfer.
  • Who needs to approve it?
    • By 4EP there is always a second approval from another user necessary.
  • First, the trades that should be transferred as a portfolio need to be selected.
  • This can be done on two different ways, via the “Cleared Trades” tab or via the “File Upload” tab (Please take a look at Question 3.1 to 3.3).


3.1. Portfolio selection via "Cleared Trades" tab

  • In the EurexOTC Clear GUI all verified trades (only those can be transferred!) can be found in the “Cleared Trades” tab, setting the trade status to verified.
  • If all verified trades from that book should be transferred nothing additional needs to be selected and just click on “Download Portfolio”.
  • The trades of interest can also be displayed by entering the CCP Trade IDs – separated by comma – in the field next to “CCP Trade ID”.
    (EurexOTC Clear GUI)


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  • If you searched for all verified trades of the member but do not want to transfer all of them, the desired trades can be selected (by ticking the box next to the CCP Trade ID) and downloaded as a portfolio (it will be downloaded as a csv file).
    (EurexOTC Clear GUI)

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  • Click on the respective file and afterwards on “Save File” (the file will be saved locally and will be needed in the next step!).

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3.2. Portfolio selection via "File Upload" tab 

  • In the EurexOTC Clear GUI you can find a template in the “File Upload” tab under “Portfolio Upload”.
    (EurexOTC Clear GUI)


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  • The trade ids of the trades for the transfer as well as a fee (if desired) can be entered. 
  • The fee can either be entered in the template or in the GUI but not in both (will lead to an error message, more information on the fee in question 11.).

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  • Make sure to save the Excel file before clicking on “Export”.
  • By this, another file will be created and stored at the same location where you stored the template (without saving the file no new file will be created).
  • In the EurexOTC Clear GUI, go to the tab File Upload > Portfolio Upload > Browse and select the just downloaded file.
  • Afterwards it needs to be chosen whether the portfolio should be transferred as an account transfer (from one account to another one, Clearing Member is the same for both accounts) or as a trade transfer (from one Clearing Member (ID) to another Clearing Member (ID)).
    (EurexOTC Clear GUI)

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  • Remember: 
    • Account Transfer ≙ Transfer from one account to another one, Clearing Member (ID) is the same for both accounts.
      > Specify the target account!
    • Trade Transfer ≙ Transfer from one Clearing Member (ID) to another one.
      > Specify the target member (ID) (Clearing Member or Disclosed Client)!  
      > Special case: For transfers to Fund Managers, please enter the Clearing Member (ID).
      > Since another Clearing Member (ID) is involved, also two users from the new Clearing Member (ID) with access to the EurexOTC Clear GUI need to accept the transfer!
  • A fee can also be added to the portfolio transfer.
  • If all information was entered, please click on “Create Portfolio Transfer”.
    (EurexOTC Clear GUI)

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  • Afterwards the result of the portfolio transfer can directly be seen below (“Portfolio Transfer Entry Result”).

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  • The portfolio ID helps tracking the portfolio transfer in the next steps.
  • If everything is fine with the entered information, the upload status will be “SUCCESS”.
  • In case of wrongly entered information, the upload status will be “FAILURE” and by clicking on the respective upload status you can download a csv-file with the error list (here, the portfolio transfer was triggered a second time with the same trades – not possible to transfer them again, hence the error message).

3.3. Portfolio Transfer Overview

  • A second user can now lookup the state of the portfolio transfer in the tab “Portfolio Transfer Overview”.
    • Entering the Portfolio ID from the last step (and click on search) will provide this portfolio transfer only. 
    • Without entering the Portfolio ID and just clicking on search will additionally display all historical and all other pending portfolio transfers.
      (EurexOTC Clear GUI)

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  • By clicking on the portfolio event status the second user can then see the required authorization and can additionally download the portfolio to be transferred.

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In case of a transfer to another Clearing Member (ID) (selection in prior step: trade transfer) the new Clearing Member (ID) will additionally need to perform the take-up of the portfolio:

1st user (new Clearing Member (ID)):

  • The first user can specify the account to which the portfolio should be transferred.
  • IMPORTANT: If no book is entered in the “Take-up for acceptance” window, the portfolio will be taken up in the account that is specified under “Target Book” in the “Portfolio Transfer Results” window and cannot be changed at a later step! Always double-check the account listed there.

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2nd user (new Clearing Member (ID)):

  • The second approver cannot make any changes, just view the portfolio (via “Download Trades”) and accept or reject the transfer. 

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  • After a successful take-up (in case of an account portfolio transfer the take-up was skipped) the following message will appear when searching for the portfolio id:

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  • Three times a day (1pm, 4pm and 8pm CET) a risk check (on portfolio level) is performed.
    • If this incremental risk check is successful, then the portfolio transfer will be processed and the portfolio event status will change to “VERIFIED”.
    • If the transfer fails due to insufficient Collateral, an automatically processed Direct Debit (OTC Margin Call) will be instructed for the total Margin Requirement and not only for the shortfall.
    • At 1pm and 4pm regular portfolio transfer batches take place, all transfer entered after 15:57 CET will not be processed and just cancelled.
    • The portfolio transfer batch at 8pm CET is only for those transfers that failed the risk checks earlier. 

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  • Portfolio Transfer entered and approved before 12:58 CET:
    • If the incremental risk check fails at 13:00 CET due to insufficient collateral, the member will receive a preliminary Margin Call Report (CI206) at 14:00 CET and a Direct Debit (OTC Margin Call) will be instructed at 15:00 CET as well as the CI207 report sent out.
    • At 16:00 CET (20:00 CET) there will be an incremental risk check again and in case it is successful, the transfer will be processed. 
  • Portfolio Transfer entered and approved before 15:57 CET:
    • If the incremental risk check fails at 16:00 CET due to insufficient collateral, the member will receive a preliminary Margin Call Report (CI206) at 18:00 CET and a Direct Debit (OTC Margin Call) will be instructed at 19:00 CET (here only in USD!) as well as the CI207 report sent out.
    • At 20:00 CET there will be an incremental risk check again and in case it is successful, the transfer will be processed. 
    • If a portfolio transfer request fails the incremental risk check at 20:00 CET, the request will be cancelled.

4. Is there a graphical overview on the portfolio transfer batch process?

(Portfolio Transfer Batch Process)

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5. Is it possible to adjust or even cancel the transfer?

  • If all approvals are given, there is no option to manually cancel the transfer.

6. When can a portfolio transfer be performed?

  • The cut-off times are equivalent for both production and simulation environment.
  • The cut-off time for portfolio transfer requests (that already completed 4EP) to be considered for today’s incremental risk check is 15:57 CET. 
  • To be considered for the incremental risk check at 1pm CET, a portfolio transfer request needs to have the 4EP completed by 12:58 CET.
  • To be considered for the incremental risk check at 4pm CET, a portfolio transfer request needs to have the 4EP completed by 15:57 CET.
  • At 8pm CET, only portfolio transfer requests will be considered for the risk check that failed the prior incremental risk check(s).

7. What happens if the 4EP is not performed in time?

  • If the 4EP for a portfolio transfer request is not performed before 12:58 CET but before 15:57 CET, the portfolio transfer request will be considered for the incremental risk check at 4pm.
  • If the 4EP for a portfolio transfer request is not performed before 15:57 CET, the portfolio transfer request will not be considered for any incremental risk check on that day and cancelled at 10pm CET.

8. From where to where can a portfolio be transferred?

  • From one account to another one under the same Clearing Member ID or between two different Clearing Member IDs.
    • This also includes client trades. 
    • Current limitation: no transfer to Fund Managers currently possible – please enter the respective Clearing Member ID.

9. How many trades can be transferred at once?

  • There is no limit for the number of trades to be transferred as a portfolio.
  • Please consider, that only trades from the same account can be transferred together.

10. Can I add fees to the portfolio transfer?

  • Yes, directly when uploading the files for the transfer.
  • The fee needs to be assigned to one of the trades in the portfolio (does not matter which trade!).
  • The direction of the fee (pay / receive) can be selected.


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11. Is there any further information on the portfolio transfer somewhere else?

  • Further information is available in the EurexOTC Clear User Guide.

12. Where can I find the EurexOTC Clear User Guide?

You can find it on the Member Section or via Help in the OTC Clear GUI.

  • Member Section:  
    • Login to the member section portal of Eurex Clearing.
    • Go to Resources > Eurex Clearing > Documentation & Files > Technology > EurexOTC Clear > System Documentation > GUIs

(EUREX Clearing Website – Member Section)

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  • Help Functionality in the OTC Clear Gui:


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  • This will directly provide the manual to be opened or saved.

13. When can the portfolio be stuck in status WAIT_MARGIN and why?

  • After the 4EP but before the portfolio transfer batch started.
  • After an incremental risk check was performed but the transfer failed due to insufficient collateral (before 10pm CET).

14. What status might be relevant for the transfer?

  • The relevant status are:
    • VERIFIED
    • WAIT_MARGIN 
    • WAIT_TAKE-UP
  • More information on the status and their meaning can be found in chapter 11.2 “Portfolio and portfolio event status changes” of the EUREX OTCCLEAR GUI User Guide.

15. Which reports reflect a portfolio transfer?

  • The trade daily summary report (CI201 / CB201) shows all terminations and novations due to post trade events like account / trade transfer.


Contact us

OTC Team

Clearing Data

CTS Team

In case of questions on the process, please contact the OTC Clear team:

Phone: +49 69 211 12828

E-Mail: OTCClear@eurex.com

In case of questions about access rights/ password requests for the EUREX OTC Clear GUI contact:

Phone: +49 69 211 12453.

E-Mail: clearingdata@eurex.com

In case you have any questions about the accessibility of reports, please contact the CTS team:

E-mail: cts@deutsche-boerse.com.

If you require further information, please contact us at client.services@eurex.com.

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